Zero Revenue Leakage

Smart Fee Management & Finance Suite Automate

Automate Fee Structures, Digital Collections & Real-Time Defaulter Recovery

Why Choose Padasalai

Core Capabilities

Engineered specifically for high-efficiency school administration.

Dynamic Fee Head & Structure Setup

Institutions manage multi-tier fee components (tuition, transport, lab, exam, hostel, uniforms) across classes and student categories (scholarships, RTE, staff concessions). Adding these manually for each student causes severe calculation mistakes and billing disputes. Pasarai lets accountants define custom fee heads and modular fee templates with customizable installment rules. Once a structure is created, it automatically applies to all matching students with instant concession rules applied.

Cashier Desk & Multi-Channel Collection

Front-desk cashiers write manual paper receipts, causing long queues during admission peak days, handwriting errors, lost carbon copies, and discrepancies during day-end cash handovers. A lightning-fast counter point-of-sale interface where staff can search any student by roll number, name, or barcode, accept partial or full payments across payment modes, and generate official digital or printed A4/thermal receipts with automated serial numbering.

Integrated Online Fee Collection

Parents must take time off work to stand in school queues or make manual NEFT transfers that require sending transaction screenshots via WhatsApp to the school accountant for verification. Direct integration with top payment gateways allowing parents to view fee breakdown, click to pay via UPI (Google Pay, PhonePe, Paytm), cards, or net banking directly into the school bank account with zero manual reconciliation needed.

Defaulters Tracking & Multi-Channel Reminders

Chasing fee defaulters requires staff to cross-reference spreadsheets and make awkward, time-consuming phone calls, often leading to delayed cash flows and uncomfortable parent confrontations. Pasarai automatically segments students with pending dues by days overdue, generates visual aging buckets, and dispatches automated, professional SMS and WhatsApp reminders containing personalized one-click payment links.

Daily Collections Ledger & Audit Reports

Preparing financial statements for chartered accountants, trusts, and board audits takes weeks of searching through old register files and compiling Excel sheets. Comprehensive real-time financial reporting providing head-wise collections, payment method breakdowns, concession audits, and bank reconciliation exports ready for CA audits in Excel and PDF.

Measurable Outcomes

Proven Institutional ROI

95%

Faster Reconciliation

Instant automated matching of bank deposits and receipts without manual ledger audits.

3.2x

Overdue Dues Recovery

Faster fee recovery through automated multi-lingual WhatsApp and SMS payment links.

120+ hrs

Admin Time Saved

Hours saved per term by eliminating manual receipt writing and counter lines.

Comprehensive Solution Overview

## Automate Fee Structures, Digital Collections & Real-Time Defaulter Recovery A complete institutional financial engine that replaces manual receipt books, fragmented Excel ledgers, and tedious phone follow-ups with automated fee rule assignment, multi-channel payment collection, and direct-to-bank instant reconciliation. ### The Core Operational Challenge School administrators waste hundreds of hours manually calculating term fees, handling cash lines at the front desk, reconciling mismatched bank transfers, and making uncomfortable phone calls to collect overdue dues. ### How Pasarai Solves It Systematically Pasarai centralizes fee head configuration so fees automatically calculate across grades and quotas, accepts online UPI/card payments with automatic reconciliation, and triggers polite, automated WhatsApp/SMS payment reminders. ### Key Capabilities & Architecture #### Dynamic Fee Head & Structure Setup *Configure complex fee structures once and auto-assign to batches in one click.* Pasarai lets accountants define custom fee heads and modular fee templates with customizable installment rules. Once a structure is created, it automatically applies to all matching students with instant concession rules applied. **Key Capabilities:** - Modular fee head creation (Tuition, Term, Transport, Activity, Exam, Lab) - Automated batch assignment by grade, section, or student quota - Customizable concession & discount engine (Sibling discounts, staff child, merit scholarships) - Installment and payment milestone scheduling (Term-wise, monthly, annual) - Late fee rule configuration (Daily, flat-rate, or grace period logic) #### Cashier Desk & Multi-Channel Collection *Handle in-person cash, cheque, DD, and POS payments with instant numbered receipts.* A lightning-fast counter point-of-sale interface where staff can search any student by roll number, name, or barcode, accept partial or full payments across payment modes, and generate official digital or printed A4/thermal receipts with automated serial numbering. **Key Capabilities:** - Split and multi-mode payment support (Cash, Cheque, DD, NEFT/RTGS, Card POS) - Automated sequential receipt numbering with tamper-proof audit trails - Instant thermal and A4 PDF receipt generation with school logo & stamp - Partial payment handling with balance tracking and forward adjustments - Shift-end cashier cash reconciliation summaries for bursar sign-off #### Integrated Online Fee Collection *Enable parents to pay fees anytime via UPI, debit/credit cards, and net banking.* Direct integration with top payment gateways allowing parents to view fee breakdown, click to pay via UPI (Google Pay, PhonePe, Paytm), cards, or net banking directly into the school bank account with zero manual reconciliation needed. **Key Capabilities:** - Zero-reconciliation instant bank settlement integration - 1-Click payment via UPI, Debit/Credit Cards, Net Banking, and Wallets - Automated instant fee receipt download and digital archiving on parent app - Secure SSL encrypted bank-grade transaction processing - Real-time webhook updates marking invoices paid instantly #### Defaulters Tracking & Multi-Channel Reminders *Identify overdue balances instantly and trigger automated payment alerts.* Pasarai automatically segments students with pending dues by days overdue, generates visual aging buckets, and dispatches automated, professional SMS and WhatsApp reminders containing personalized one-click payment links. **Key Capabilities:** - Real-time fee aging dashboard (0-30 days, 31-60 days, 90+ days overdue) - Automated WhatsApp, SMS, and in-app push notifications in regional languages - Direct 1-click payment link embedded in reminder messages - Configurable escalation schedules (Friendly pre-due notice to final reminder) - Exclusion lists for special financial hardship cases approved by principal #### Daily Collections Ledger & Audit Reports *Comprehensive financial visibility with head-wise breakdowns and exportable audits.* Comprehensive real-time financial reporting providing head-wise collections, payment method breakdowns, concession audits, and bank reconciliation exports ready for CA audits in Excel and PDF. **Key Capabilities:** - Head-wise collection breakdown (Tuition vs Transport vs Development fees) - Daily cashier shift closure and day-book summaries - Defaulter aging analysis and collection forecast models - Exportable audit-ready Excel and PDF reports formatted for accountants - Granular role-based permissions preventing unauthorized discounts or fee deletions

Frequently Asked Questions

How does Pasarai handle different fee structures for different grades and quotas?

Pasarai allows you to create flexible fee heads and combine them into grade-level or quota-level fee structures. When you assign students to a class or mark them with a concession category (such as sibling, staff child, or RTE), the system automatically calculates the correct fee and payment schedule.

Can parents pay fees online directly to the school bank account?

Yes. On the Pasarai Plus plan, we integrate directly with approved payment gateways (supporting UPI, cards, and net banking). Funds settle directly into your school bank account with instant automated receipt generation.

Can we send payment reminders in our local language (e.g. Tamil, Hindi)?

Yes. Pasarai supports multi-lingual templates for SMS and WhatsApp notifications, allowing you to reach parents in their preferred vernacular language with personalized payment links.